Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Litigation Legal Executive Assistant to join their team on a contract to perm basis. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Contract to Perm Litigation Legal Executive Assistant
Location : Hybrid - Los Angeles or San Diego, CA
Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
• Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding

Responsibilities:

• Support multiple lawyers by managing critical administrative tasks and major assignments that enable attorneys to focus on client-facing and strategic responsibilities.
• Delegate administrative and document work to internal support teams while tracking all projects to completion.
• Coordinate and manage complex Outlook calendars, schedule meetings, and resolve conflicts across time zones.
• Plan and book detailed travel itineraries, ensuring alignment with attorney schedules and client demands.
• Draft letters, reports, and confidential correspondence; compile and prepare agendas and presentations.
• Participate in and coordinate logistics for internal meetings, client team meetings, and department events.
• Maintain and organize paper and digital files in compliance with Information Governance policies.
• Handle sensitive and confidential information with discretion and professionalism.
• Support litigation-related administrative functions, including electronic court filings in state and federal courts.
• Oversee all aspects of billing for assigned attorneys, including prebills, international billing coordination, collections communications, and client budget monitoring.
• Foster strong internal and external relationships and contribute to practice team success through proactive communication and problem-solving.

Requirements:

• A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
• Must have recent litigation experience, including e-filing in both district and state courts.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint
• Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
• Exceptional organizational and time management skills to handle multiple priorities effectively
• A strong work ethic, flexibility, and a positive, dependable attitude
• Proven ability to maintain confidentiality and exercise professional judgment

Education: 

• Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

Job Tags

Permanent employment, Contract work, Worldwide,

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