Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills. Spanish speaking is of great value.
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Responsibilities
• General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services.
• Perform sales support functions, such as:
• Running and assessing reports:
• Open order reports
• Billing reports
• Project profit and loss repots
• Customer statements
• Project detail transaction reports
• Accounts receivable aging reports
• Product order reports
• Item requirement reports
• Contract reports
• Customer profile reports
• administrative team overflow support:
• supporting the CEO as necessary
• assistance with snow events as needed (timecard entries, payouts, etc)
Requirements
• Must be highly organized, resourceful and a strong multi-tasker. At minimum, three years of prior experience in an Office Manager/Administrative Assistant role is necessary.
• Associates degree in business or related major preferred
• Strong oral and written communication skills. Bilingual (English/Spanish or English/Creole) a plus.
• Prior experience with financial software packages preferred.
• Must have and maintain an upbeat, professional and friendly attitude and demeanor.
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